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Shetek Area Water and Sewer Minutes - June 8, 2009

Shetek Area Sewer Commissioner Minutes

June 8, 2009

Chairman Dean Salmon called the meeting to order at 4:03 PM

Member Present:  Dean Salmon, Jon Hoyme, Ted Haugen, Tom Gervais, Larry Lanoue, Jon Harback, Lars Johansson.

Member Absent:  Dave Marks, Tim Alcorn

Support Staff/ Advisors:  Chris Hansen, Dave Brown, Gerry Magnus

Agenda:
Motion (06-09-08a)  Moved by Tom Gervais, seconded by Larry Lanoue to approve the agenda with additions.  Motion carried unanimously.

Minutes:
Motion (06-09-08b)  Moved by Ted Haugen, seconded by Tom Gervais to approve the minutes. Motion carried unanimously.

Treasurers Report:
Motion (06-09-08c)  Moved by Tom Gervais, seconded by Larry Lanoue to approve the invoice for $900.00 to Chuck Pettipiece for services.  Motion carried unanimously.

Motion (06-09-08d)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice for $4,741.84 to Hawkins for 40 days of chemicals.  Motion carried unanimously.

Motion (06-09-08e)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice for $880.10 to Murray Co. for services from April 16-May 16.  Motion carried unanimously.

Motion (06-09-08f)  Moved by Larry Lanoue, seconded by Tom Gervais to approve the invoice for $594.48 to the city of Currie for service from 4/1 through 4/30.  Motion carried unanimously.

Motion (06-09-08g)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice for $1,937.00 to the State Auditors office for service. Motion carried unanimously.

Motion (06-09-08h)  Moved by Tom Gervais, seconded by Larry Lanoue to approve the invoice for $7,700 to Brown Excavating for monthly service.  Motion carried unanimously.

Financial report through May 31, 2009 was reviewed.  A report was shared that with holding is required for travel expense.  Ponds have been drained, reports on tests are good.  Currie council requested a meeting to follow up on the results. It will be scheduled.

Motion (06-09-08i)  Moved by Larry Lanoue, seconded by Ted Haugen to apply for a discharge permit with MPCA/EPA.  Motion carried unanimously.

Motion (06-09-08j)  Moved by Ted Haugen, seconded by Tom Gervais to not install a payment box at this time. Motion carried unanimously.

Engineers report:
A request was received for a pipe depth adjustment from a township in order to correct a road issue. An opinion will be requested from Dan McDonald relative to financial responsibility.

Motion (06-09-08k)  Moved by Tom Gervais, seconded by Ted Haugen to approve the plan, process, and time table for moving lift station #3 with some proposed changes to the building. #1 Steel roof.  #2  Insulated doors.  #3  Stack for odor.  #4   Possible steel inside instead of sheetrock.  #5  16’ wide and turn the generator.  #6  put 10x 10 overhead door on the end and move chemical area to the center.  Latter would allow vehicle storage.  Motion carried unanimously.

Motion (06-09-08l)  Moved by Ted Haugen, seconded by Tom Gervais to pay the invoice of $924.00 to Bolton/ Menk for services.  Also request an update on all contractor reimbursements issues and amounts.  Motion carried unanimously.

Motion (06-09-08m)  Moved by Tom Gervais, seconded by Larry Lanoue to reimburse Dave Brown for ditch and tile work at 90 South Shore Drive to correct a drainage issue. $300 max.  Motion carried unanimously.

Motion (06-09-08n)  Moved by Ted Haugen, seconded by Tom Gervais to sign the purchase option with Frisvolds for $35,000.  This will include property for shed to hold lift station #3, equipment, and road access.  Motion carried unanimously.

Rate schedule.  After much discussion a motion was made to do more research with a decision to be made at the next meeting. 
Motion (06-09-08o)  Moved by Larry Lanoue, seconded by Tom Gervais to do more research on the rate schedule.  Motion carried unanimously. 

A delegation will meet with the county commissioners at 9:00 AM, June 16th, 2009 to follow up on this discussion.

Next meeting is July 6th, 4:00 PM

Meeting adjourned.